OHIO VALLEY KARTING ASSOCIATION
BOARD MEETING MINUTES
TUESDAY, DECEMBER 4, 2007
CALL TO ORDER: President Randy Vermillion called the meeting to order at 7:07 p.m. at Ramada Inn Middletown.
OPENING REMARKS: Randy Vermillion welcomed everyone in attendance and asked that cell phones be turned off or placed on vibrate mode.
SECRETARYS' REPORT: Lynda Coombs made a motion to accept the November minutes as published. The motion was seconded by Don Boles and passed unanimously.
TREASURERS' REPORT: On behalf of the Treasurer, Rick Coombs provided a financial report. He explained final track disbursements are in process.
TRACK IMPROVEMENT COMMITTEE: Max Viney reported on the amount of concrete he anticipates will be needed to install turtles on the new section of the track and reviewed the design. Randy Vermillion discussed the need for a kart retrieval vehicle with the track addition.
RULES COMMITTEE: Rick Coombs extended thanks to all of the volunteers who served on the Rules Committee, which involved approximately fifteen hours of discussion: Tim Bell, Doug Benson, Carlson Bogan, Don Boles, Lynda Coombs, John Horn, Ray McKibben, Dennis Queary, Doug Stempfley, Herman Tholen, Hal Thornton, Randy J. Vermillion, Randy N. Vermillion and Max Viney. Coombs said the board has had the past month to review the recommendations and asked if there were any questions or comments. Coombs explained the 2008 schedule and class structure need to be determined this evening.
BANQUET COMMITTEE: Rick Coombs reported banquet registrations have started coming in. Forms are available this evening and on the OVKA website. Coombs reminded everyone the board clarified the policy that a ticket must be purchased in order to be admitted to any portion of the banquet and this is no different from previous years. Armbands will be given out at registration. Volunteers are needed to help with various functions at registration. Contact Lynda Coombs if you can help. As in previous years, a racer may win only one grand prize. This year if a racer’s name is drawn again for a grand prize, they will be given the option of taking the new prize instead of the one they already won.
SWAP MEET: Randy Vermillion showed an ad in National Kart News for the vintage kart display that will be a part of the 2008 Swap Meet. The burnout competition is being discontinued. Vermillion offered to provide flyers to anyone who would like to distribute them. Volunteers will be needed to staff the gate. Dennis Queary is the contact to sign up. The Swap Meet will be held Saturday, February 2, 2008, at the Clark County Fairgrounds in Springfield.
SHOWS & PROMOTIONS: Randy Vermillion thanked Toshiya Michimi for providing new pictures for the OVKA show booth. Michimi is also redesigning the tri-fold handout. Vermillion explained the off-season will provide several community outreach opportunities. Kart Expo will be held in Schaumburg, Illinois near Chicago on Saturday and Sunday February 23 and 24, 2008. Volunteers will be needed to staff the OVKA booth and should contact Lynda Coombs to sign up. Cincinnati Cavalcade of Customs Show has moved their dates to March 14 though 16, 2008. Max Viney is coordinating volunteers for this event. Literature can be provided to anyone who would like to participate in other events. Vermillion reported the Shows and Promotions Committee, which is co-chaired by Max, Lynda and himself, will be holding a workgroup meeting on Saturday, January 26, 2008, at 10:00 a.m. to brainstorm ideas and have people make commitments to participate in activities that promote the club. The meeting location will be announced at the General Membership meeting and at the banquet. Vermillion asked for volunteers to participate on this workgroup.
2008 SCHEDULE: Randy Vermillion reported New Castle race dates have been secured. Following discussion, some revisions were made to the proposed 2008 schedule Vermillion presented last month. Gerald Whaling expressed concern about OVKA scheduling dates that conflict with the Great Lakes Sprint Series thereby losing karters. Don Boles responded there are more racers who do not race that series than those who do. Vermillion explained there are no conflicts with the Manufacturers Cup or Gold Cup and it is impossible to avoid conflicts with other series since there are only so many weekends. Boles made a motion to accept the 2008 schedule as revised. The motion was seconded by Hal Thornton. Scott Benson, seconded by Boles, amended the motion to change Karting 101 and race one to C configuration. The amendment passed with seven in favor and four opposed. Boles’ motion was then voted on and passed with seven in favor and four opposed.
2008 CLASS STRUCTURE: Randy Vermillion asked for input regarding having a Sportsman and/or Junior HPV class. Toshiya Michimi pointed out adding classes will increase the length of the day and suggested combining classes be strongly considered. He further stated people he has talked with prefer having a second junior can class than HPV. Following further discussion, Max Viney made a motion to accept the proposed class structure with the exception of the two proposed HPV classes. The motion was seconded by Dennis Queary and passed with seven in favor and four opposed. Michimi clarified that in order to enter Junior Yamaha 2, the karter must have first entered Junior Yamaha 1. JoAnne Hartings noted that now there will be seventeen classes offered on a longer track. Vermillion discussed options that have been used for combining classes when able to do so. Ted Cradlebaugh said he thought the board was going to put wording that if there is not a minimum average, the class will be dropped the following year. Rick Coombs responded if that were the case, Yamaha Super-Can would not have existed this past season.
DARF BANQUET: Randy Vermillion reported four OVKA class champions were recognized at the annual DARF banquet on Saturday, December 1, 2007. Dual class champions, Nathan Burt (Sportsman Yamaha and Cadet Jr. Sportsman) and Rick Coombs (Yamaha Super-Can and Master Can Yamaha), in addition to Cody Gardner (Yamaha Heavy) and Sam Myers (Senior Briggs Animal) received plaques.
2008 OFFICERS: Randy Vermillion reported the candidates for officer positions for next season are Max Viney – President; Tim Reed – Vice President; Lynda Coombs – Secretary; and Jason Gregg – Treasurer. Any other interested persons should contact Vermillion. The election will be held at the annual general membership meeting prior to the banquet.
BOARD MEMBER DUES: Randy Vermillion explained all board members need to have their membership fee paid by the January 2008 meeting in order to be eligible to vote.
GREAT LAKES SPRINT SERIES: Toshiya Michimi reported the GLSS will be in need of corner workers if they finalize a race date at G & J Kartway. Contact Michimi for more information.
RECOGNITION: This being Randy Vermillion’s last regular board meeting to officiate as OVKA President, Rick Coombs recognized him for all of his efforts and dedication to the club. Max Viney noted Vermillion will continue to serve as Tech Director next season. Vermilion received a round of applause.
ADJOURNMENT: Tim Bell made a motion to adjourn at 9:40 p.m. The motion was seconded by Hal Thornton and passed unanimously.
NEXT BOARD MEETINGS:
· Annual General Membership Meeting – 2:00 p.m., Saturday, January 12, 2008, at Kings Island Resort and Conference Center, 5691 Kings Island Drive, Mason, Ohio.
· Regular Board Meeting – 7:00 p.m., Tuesday, February 5, 2008, at Ramada Inn Middletown, 6147 West State Route 122, Franklin, Ohio (east side of I-75).
BOARD MEMBERS PRESENT: T. Bell, D. Benson, D. Boles, R. Coombs, T. Cradlebaugh, J. Hartings, T. Michimi, D. Queary, D. Stempfley, H. Thornton, R. Vermillion and M. Viney.
MEMBERS / VISITORS PRESENT: S. Benson, C. Bogan, L. Coombs, K. Fogt, A.R. Gardner, D. Lawson, R. McKibben, Randall Potter, Randy Potter, T. Reed, P. Robbins, H. Rumsey, S. Rusmey, L. Vermillion, R.J. Vermillion, G. Whaling, and B. Williams.
Respectfully submitted by Lynda Coombs, OVKA Secretary, 12/19/07.