BOARD MEETING MINUTES
CALL TO ORDER: President Rick Coombs called the meeting to order at at Ramada Inn,
OPENING REMARKS: Rick Coombs reminded attendees to sign in and keep cell phones off or on vibrate mode.
SECRETARY’S REPORT: Lynda Whitaker made a motion to accept the September minutes as published. The motion was seconded by Nick Ouwerkerk and passed unanimously. Whitaker requested the October minutes be tabled until next month. She explained that participation credits will be published in the next newsletter and can also be checked on the website by going into the individual class finishes. Rick Coombs asked that everyone check their participation credits and the spelling of their name reporting any changes to Whitaker.
TREASURER’S REPORT: Gary Gregg provided an update on finances and said there have been no major expenditures.
RULES COMMITTEE: Rick Coombs reported there were 11 general members in attendance at the general rules meeting held on October 15th. The Rules Committee then met that afternoon and again on October 23rd. Another meeting is scheduled for this Sunday at Coombs explained the function of the Rules Committee is to make recommendations to the board. It is then up to the board to make final decisions which is done through a vote. Nick Ouwerkerk asked if the committee plans to bring the entire rulebook at one time or over several meetings. Coombs explained it is necessary for the 2006 schedule and class structure to stand alone and be voted on so this information can be included in upcoming publicity. Once the committee has finished their work, a draft of the entire rulebook will be forwarded to the board for review prior to voting on it at a future meeting.
COMMITTEE: Rick Coombs reminded everyone the banquet is coming up
FUTURE PLANNING: Max Viney stated there has been no activity since last month. Gary Gregg reported he is still waiting for removal of one of the grain bins.
& PROMOTIONS: Randy Vermillion reported that OVKA was represented this past
weekend at the Springfield Car and Parts Show.
OVKA brochures and Swap Meet flyers were distributed. He said that while attendance was down a
little, there was a good amount of interest by visitors to the booth. He thanked the people who volunteered: Don
Boles, Rick Coombs, JoAnne Hartings, Victor Hartings, Logan and Randy J.
Vermillion, Max Viney, and Lynda Whitaker.
Coombs thanked Vermillion for coordinating the event, setting up the
show booth and bringing in karts to display.
Nick Ouwerkerk agreed to coordinate the Cavalcade of Customs Show with
the assistance of Joan Morgan. This
show will be held January 27
through 29, 2006 at
SPONSORSHIP / PIT SPOTS: Randy Vermillion discussed the decline in
sponsorship this past season and suggested we consider approaching local
SWAP MEET: Gary Gregg reported that everything is in place for the Swap
Meet being held
AMB OPERATOR: Rick Coombs explained there continues to be the need for an AMB operator for next season. Interested persons should contact Coombs or Lynda Whitaker.
WEBSITE OVERHAUL: Doug Stempfley explained that our website needs to have the ability to interface with Mike Velten’s points spreadsheet. He presented quotes from six website providers and discussed various details about their features. Coombs explained that our insurance does not cover chat rooms or forums. Following discussion, the consensus was to go with Webspin and Randy Vermillion made a motion to appropriate $2,600 in start-up funds and the first year’s monthly fees. The motion was seconded by Don Boles and passed unanimously. Boles said the monthly newsletter could be discontinued once an updated website is in place. Vermillion responded it may require a change to the by-laws. Ouwerkerk recommended adjusting the by-laws to say “electronically”. Lynda Whitaker suggested there still be an annual mailing to include the banquet registration form and membership application. Stempfley will provide a pictorial demonstration for the board to review prior to initializing the new website. Vermillion thanked Stempfley for putting in the time to research websites.
WKA CHEST PROTECTION
REQUIREMENT: Rick Coombs reminded everyone that as of
2006 OFFICERS: Rick Coombs said the following people have expressed interest in filling officer positions in 2006: Randy Vermillion – President, Max Viney – Vice-President, Lynda Whitaker - Secretary, and Jason Gregg – Treasurer. Any other persons interested in running for one of these positions should contact Coombs. Ted Cradlebaugh asked how the Tech Director position is filled to which Coombs responded it is up to the President to appoint that position.
2006 SCHEDULE: Rick
Coombs explained a few dates had to be moved around since last month. There will be one Circleville date that will
have a MSOKC race on the Saturday before our event. Practice on that Saturday will be available until As part of the 2006
schedule, the Rules Committee is recommending there be a qualifying format at
two race dates next season with the feature determining the winner. Following discussion, Randy Vermillion made
a motion to accept the 2006 schedule as presented. The motion was seconded by Mark Lewis and passed
unanimously. Gerald Whaling suggested
hosting an Ohio State Championship two-day event separate from our points series
CLASS STRUCTURE: Rick Coombs presented a draft of the 2006 class structure explaining the Rules Committee is recommending mandatory nosecones for all 4-cycle classes and some weight adjustments for some classes. Gerald Whaling said there should be a survey of the driver’s weights before making changes and suggested having the Yamaha Heavy class again. Don Lawson asked what happened to a transition class. Coombs explained that on-track testing needs to be conducted prior to submitting it to WKA for approval as a local option class. JoAnne Hartings suggested the board look at how many racers are affected before changes are made. Coombs asked if the board wants to leave Yamaha Lite and Heavy separate. He explained that even with low numbers, OVKA has usually offered the class for one more year. Coombs said surveying existing drivers does not take into count other people who may be coming into a class. Bob Cox stated that if last year’s class structure is kept in place, there is no place for the driver who is heavy to run unless they are at least 35 years old. He suggested offering a medium weight class at 350#. Max Viney said there are people who are light that have to add weight. Hartings pointed out that Yamaha Lite was one of the largest classes this past season. Steve Smith said keeping Senior Novice Yamaha is important as it provides inexperienced karters a place to race. Vermillion made a motion that the 2006 class structure be the same as 2005 with no changes. The motion was seconded by Mark Lewis. Gary Gregg amended the motion to increase Junior Briggs weight to 325#, Briggs Animal to 360#, and Yamaha Heavy to 390#. The amendment was seconded by Nick Ouwerkerk and passed with 8 in favor and 1 opposed. Vermillion’s motion as amended was then voted on and passed with 8 in favor and 1 abstained. Gregg said the board needs to make sure classes are attractive for more karters.
TECH: Randy Vermillion asked the board to think about whether it is appropriate for engine builders to be involved in technical inspections. He explained that in the past there had been input by some members that this was not best practice. Nick Ouwerkerk said that any time there is qualified help, it is a value to the karters that should be embraced. Gary Gregg agreed we should be able to use engine builders pointing out there have been karters who refused to allow them to inspect their engines in the past. Vermillion said if this is done, he expects the board’s full support. Tim Bell said he heard people complain when an engine builder was involved at the Champ Race two years ago. Vermillion explained that is why he is asking the board as he is already receiving complaints about this option. Ouwerkerk suggested enforcement of disqualifications be carried out by someone other than an engine builder.
WKA WEEKLY RACING SERIES: Toshiya Michimi asked if a WKA representative is going to be in attendance at each club’s awards banquet. Lynda Whitaker will check into this.
NEXT BOARD MEETING: 7:00 p.m., Tuesday, December 6, 2005, at Ramada Inn Middletown, 6147 West State Route 122, Franklin, OH (east side of I-75).
ADJOURNMENT: A motion to adjourn at was made by Nick Ouwerkerk, seconded by Hal Thornton and passed unanimously.
BOARD MEMBERS PRESENT:
MEMBERS / VISITORS PRESENT: C. Bogan, R. Cox, T. Cradlebaugh, J. Hartings, M. Hartings, V. Hartings, D. Lawson,
T. Michimi, Randall Potter, Randy Potter, D. Stempfley, G. Whaling, L. Whitaker, B. Williams.
submitted by Lynda Whitaker, OVKA Secretary,